Applicant processing & evaluation

Systematic simplicity, every time

You need relevant and comprehensive information to evaluate and process your applicants. Our applicant files collect, organize, and present the information you need, right when you need it.

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Customized job applications

Every job is different. So why use one job application or job format for all jobs? With this system, you can customize every job to match your specific and unique requirements. This includes an up-front collection of auto-scored question sets, document collection, employment and education histories, and references which enables you to evaluate applicants on a highly comparative basis. 

Job-specific question types

Job-specific question sets gather and present essential applicant information well beyond that of a resume. With our out-of-the-box question-builder technology, you can build and mix text-based questions, multiple choice questions, multi-select questions, yes/no questions, and file upload questions. You can also create question sets that appear auto-scored in the applicant’s file. 

Iterative job applications

KeldairHR’s proprietary iterative application feature enables you to obtain supplemental in-depth information following receipt of an initial right-sized job application  With this two-step process you can quickly sort through initial applications and obtain more information from good-fit applicants in order to make informed processing and hiring decisions.

Sentiment & scorecards

From resumes to question sets to interview notes, you can apply a sentiment to various elements of a job applicant’s file — and continue to do so as the applicant file evolves. The system saves your inputs to a scorecard, thereby providing you with an at-a-glance view of each applicant’s fit characteristics.

Overall score & recommendations

Eventually, every applicant reaches one of two stages — hired or rejected. Your hiring team can collaborate from inside the system to reach an overall recommendation for each applicant. This includes commenting in specific areas of the applicant file, scoring, applying a flag type, @mention communications, sharing files, and  “Like” indicators in each element of the overall application.  

Interview scheduling

KeldairHR’s interview technology is both user-friendly and applicant-friendly. Instead of a single date and time, multiple dates and times may be offered to an applicant from which to choose. Phone, in-person, or video interviews may also be offered. A user may direct one or more interviewers to conduct or participate in the interview. In addition, interview confirmations are tracked in the system’s primary calendar and dashboard and may be uploaded onto individual calendars. This is scheduling at its best. 

Structured Interviews & Interview Guide

Using a structured interview process can lead to more consistent hiring decisions. With KeldairHR’s Interview Guides, you can ensure your hiring managers and interviewers are asking applicants the same questions in the same order. And of course, your Interview Guides can be set up on a job-by-job basis to achieve your preferred mix of questions. When properly constructed, Interview Guides and Structured Interviews promote compliance and remove bias – a win for better hiring practices across your organization.

Reference Checks

Reference checks are an important step in the applicant evaluation process. They verify candidate-provided information, furnish additional insight on past performance, and help determine the candidate’s fit for your organization. KeldairHR’s electronic reference check feature enables you to build electronic reference check forms, send system-generated reference requests, and automatically receive reference replies in the applicant’s file — all without having to track down and talk with the reference. Plus, if you wish to call a reference instead, you can always add notes and even rate the applicant’s references.

Rejections & disposition codes

Applicant rejections are as important as making hiring decisions. KeldairHR’s thoughtful rejection workflow treats applicants with respect. You can select from multiple rejection email messages, reject applicants individually or in bulk, and you can apply a disposition code to each rejected applicant to run reports on common causes for rejection. This rejection feature automates this most unpleasant task, while paying respect to those who looked to your organization for employment.

Centralized applicant files

The applicant file is where everything gets done. And with this system, you have a user-friendly, organized file for each and every applicant. The actions you take are stored and visible to you and your team, thereby eliminating the confusion factor. You’ll always know what was done — and more importantly, what needs to be done next.

Smart offer templates

Extending job offers is a crucial step in any recruiting flow. KeldairHR simplifies this with our Smart Offer Templates, enabling you to create or upload custom offer letter templates to your library. Then, you can tailor each new hire’s offer by filling in specific details, which are seamlessly merged into the outbound offer letter. Our system not only sends these offers but also keeps you informed with real-time notifications on the candidate’s response, whether it’s an acceptance (with eSignature), rejection, or request for further information. Stay ahead with KeldairHR, where managing job offers becomes a smooth, efficient part of your hiring workflow.

Intelligent keyword insights

KeldairHR’s cutting-edge machine learning suite automatically generates job-specific keywords tailored to each job in your library. Embrace the power of automation with suggested keywords, or fine-tune them to match your unique requirements. As candidates apply, our advanced algorithms compare each applicant against your chosen keywords. This technology provides immediate, pre-screened recommendations, ensuring you’re always a step ahead in the applicant evaluation process.

Applicant Tags

Applicant Tags. Tags serve as customizable labels for applicant files, enabling you to effortlessly highlight and categorize key information for each candidate. Benefit from the flexibility of adding tags both automatically, through our intelligent keyword system, and manually, to suit your specific needs. All tags are prominently displayed within each applicant’s file, providing for easy access and organization. With the ability to filter and segment applicants based on tags, you’ll streamline your search to quickly and efficiently find the right candidate!

Video Answers

Break away from the constraints of traditional written responses with KeldairHR’s Video Answers feature. This innovative tool enables candidates to submit their answers in video format, adding a personal touch to the application process. There’s no need for applicants or your team to navigate complicated setups or install additional plugins. Candidates follow simple on-screen instructions to record a response directly to their applicant file. This modern approach not only enhances the interaction by providing a virtual interview, but as an added bonus, each video reply is automatically transcribed using our AI transcriptions process.

Learn more about KeldairHR's modern applicant tracking system

Job distribution & advertising

Every good hire starts as an applicant who had no trouble finding your job posting. Maximize your odds of being found by the best applicants when you stream jobs to the most popular, heavily-searched job sites and your Careers page.

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Candidate experience

Every applicant interaction in the recruiting and hiring process carries the weight of a first impression – so choose a system designed with every single one in mind.

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Communication & collaboration

Keep the conversation moving forward. Our in-app communication tools allow hiring teams (and applicants) to share information, get updates, ask questions – and more.

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Reporting & analytics

When it’s time to choose, use real-time data, analytics, and reporting to make reliable recruiting and hiring decisions. You’ll deliver incredible value to your organization’s daily operations – and bottom line.

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Configuration. A boring word in the world of software – and the key to a system that works for you. Customize everything from workflow processes to job templates, email message templates, reports, and system settings to meet your organizational needs. 

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You’ve recruited, evaluated, and decided upon your next new hire. With electronic onboarding automation, you’ll put new employees to work faster than ever before.

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Start building your best team today!

Ready to empower your hiring team with the right tools? Request a demo and one of our
experts will guide you through the refreshingly simple yet powerful KeldairHR platform.

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